Rentals
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Rentals
Testimonials
FAQ
Blog
Help
1. Reservation
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Indicates required field
Name
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First
Last
Branch Renting From
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Minneapolis
Van Name/Number (from contract)
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Reservation #
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If unknown contact your Van.Hof.Wagons at 612-208-2583.
2. Condition Walkthrough
Condition Walkthrough The purpose of this walkthrough is to set an agreed-upon baseline for the condition of the Van with the renter. This helps prevent disputes should damage occur. You must do a comprehensive review of the condition of the entire interior and exterior, which includes the undercarriage and roof, of the Van. Point out any and all pre-existing damage to the renters and write it down in the appropriate places. Invite the renters to point out any damage or wear and tear that they see as well and write this down on the form
EXTERIOR CONDITION
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Log any damage found here, if none put "non found".
Exterior Damage/Issues Photos:
If you need to upload more images or having issues uploading them please email them to
[email protected]
Image 1
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Max file size: 20MB
Image 2
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Max file size: 20MB
Image 3
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
Image 20
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Max file size: 20MB
Image 21
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Max file size: 20MB
Noted Exterior Damage/Issues
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I have pics or video for each issue noted above under the exterior damages section
INTERIOR CONDITION
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Log any damage found here, if none put "non found".
Interior Damage/Issues Photos:
If you need to upload more images or having issues uploading them please email them to
[email protected]
Image 1
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Max file size: 20MB
Image 2
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Max file size: 20MB
Image 3
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Max file size: 20MB
Image 4
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Max file size: 20MB
Image 5
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
Image 10
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Max file size: 20MB
Image 11
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Max file size: 20MB
Image 12
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Max file size: 20MB
Image 13
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Max file size: 20MB
Image 14
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Max file size: 20MB
Image 15
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
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Max file size: 20MB
Image 19
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Max file size: 20MB
Image 20
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Max file size: 20MB
Image 21
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Max file size: 20MB
Noted Interior Damage/Issues
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I have pics or video for each issue noted above under the exterior damages section
3. Training
Training Part 1: Walkthrough
The purpose of this walkthrough is to educate your renters on how to successfully operate your Van. You are responsible for ensuring that your renters have all the necessary knowledge to solely operate your Van. Check off each step in training (or write N/A) once it is completed:
Generator Training
Kitchen Training
Bathroom Training
Furniture Training
Tire Training
Fluids Training
Hitch Training (trailers)
Power Hookup Training
Cleaning Training
Slide-out Training
Unit Inspection Training
Training Part 2: Setup/Tear down Lesson
The purpose of this step is to teach your renters all elements of setting up and tear down camp with your RV. If your unit is a trailer, this will require teaching your renters how to attach and detach the trailer. At this step, you should not only demonstrate the elements of setup and takedown but also allow the renters to practice each step themselves.
Setup Lesson
Tear Down Lesson
Training Part 3: Driving Lesson
If possible, take your renters on a brief driving lesson around your area. Be sure to allow all primary drivers a turn at driving or towing the RV. Be sure to thoroughly answer any questions that come up. Check off each lesson as completed (or leave blank to mark as N/A):
Engine Starting
Backup Up
Right Turn
Left Turn
Highway Driving
Gas Stations
Parking
Appropriate Speed
Residential Roads
Training Part 4: Roadworthiness
Check over the RV to ensure its roadworthiness. Check off each task as completed (or leave blank to mark as N/A)
Tire Pressure
Motor Oil
Generator Oil
Windshield Fluid
Radiator Fluid
Transmission Fluid
Headlights
Mirror Check
Turn Signals
4. Overview of Conditional Fees and Renter Responsibilities
The purpose of this step is to remind the renters of their responsibilities as well as the additional fees that they may incur if they fail to meet these responsibilities. Check off each section once discussed (or leave blank to mark as N/A):
Tire Responsibilities
Dumping Responsibilities
Fuel Responsibilities
Mileage Overage Fee
Early Pickup Fee
Late Drop-off Fee
5. Mileage and Tank Readings
If applicable, you must record the current readings listed below in the presence of the renter:
Propane Level
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Full
3/4 Full
5/8 Full
1/2 Full
3/8 Full
1/4 Full
Empty
Waste/Black Tank
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Empty
1/4 Full
3/8 Full
1/2 Full
5/8 Full
3/4 Full
Full
Grey Tank
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Empty
1/4 Full
3/8 Full
1/2 Full
5/8 Full
3/4 Full
Full
Fresh Water Tank Level (Check level and record answer below)
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Full
3/4 Full
2/3 Full
1/2 Full
1/3 Full
Empty
This does not apply if you're renting a trailer and towing it yourself as you don't fill trailers when you tow yourself. You can fill the tank once you get close to your destination
Odometer Reading Numbers (Only in Odometer - If travel trailer enter 00000)
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No decimal points, whole numbers only.
Generator Hours
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Fuel Level - If travel trailer type “travel trailer”
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Early/Late Pick-up?
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Yes
No
If Yes enter fee amount
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Pick up time:
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Entere the time 00:00 AM/PM
6. Additional Drivers
Additional Drivers
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Please list any additional drivers aside from the primary renter who signed the rental Agreement. Additional drivers must be 25 years of age or older.
Driver #1 List Name, Phone, Date of Birth and Lisc number
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Driver #1 Lisc
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Max file size: 20MB
Driver #2 List Name, Phone, Date of Birth and Lisc number
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Driver #2 Lisc
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Max file size: 20MB
7. Sign Off and Send-Off
Once all steps on the Departure Form have been completed and documented, and all of the renter’s questions answered, both you and the primary renter (whoever signed the Rental Agreement) must sign off on the Departure Form. All necessary contact information must be exchanged. Check off each section as completed
Check off each section as completed:
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Proof of Insurance
*If you have RVshare rental insurance, your addendum will serve as proof of insurance. The addendum was emailed to you when the insurance transaction processed
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Proof of License
Exchange of Contact Info
Owner Notes:
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Owner Print Name:
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First
Last
Owner Cell Number:
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Owner Email:
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Owner Signature Date:
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mm/dd/yyy
Owner Electronic Written Signature
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Write your legal Full Name. This will serve as your official signature. No initials
Renter Signoff
Overall Condition
I am ok with the overall condition of the Van
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Yes
No
If No Please Explain, If Yes leave blank
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Renter Print Name (required)
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Todays Date
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mm/dd/yyyy
Renter Email* (Same email address your check-in instructions were sent to (required))
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Renter Cell Phone
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Last Four Of Renter SSN
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Renter Notes:
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Renter Electronic Written Signature
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Write your legal Full Name. This will serve as your official signature. No initials
Submit
Have Questions?
Contact Us
Have Questions?
Contact Us
@van.hof.wagons
@van.hof.wagons
