• Rentals
  • Testimonials
  • FAQ
  • Blog
  • Help
  • Rentals
  • Testimonials
  • FAQ
  • Blog
  • Help
Van.Hof.Wagons

Departure Form

Departure Form

    1. Reservation

    If unknown contact your Van.Hof.Wagons at 612-208-2583.

    2. ​Condition Walkthrough

    ​Condition ​Walkthrough The purpose of this walkthrough is to set an agreed-upon baseline for the condition of the Van with the renter. This helps prevent disputes should damage occur. You must do a comprehensive review of the condition of the entire interior and exterior, which includes the undercarriage and roof, of the Van. Point out any and all pre-existing damage to the renters and write it down in the appropriate places. Invite the renters to point out any damage or wear and tear that they see as well and write this down on the form
    Log any damage found here, if none put "non found".
    Exterior Damage/Issues Photos​:
    If you need to upload more images or having issues uploading them please email them to van.hof.wagons@gmail.co
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Log any damage found here, if none put "non found".
    Interior Damage/Issues Photos:
    ​
    If you need to upload more images or having issues uploading them please email them to van.hof.wagons@gmail.com
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB
    Max file size: 20MB

    3. ​Training​ ​

    Training Part 1: Walkthrough​
    ​

    The purpose of this walkthrough is to educate your renters on how to successfully operate your Van. You are responsible for ensuring that your renters have all the necessary knowledge to solely operate your Van. Check off each step in training (or write N/A) once it is completed:
    ​
    • Generator Training
    • Kitchen Training
    • Bathroom Training
    • Furniture Training
    • Tire Training
    • Fluids Training
    • Hitch Training (trailers)
    • Power Hookup Training
    • Cleaning Training
    • Slide-out Training
    • Unit Inspection Training


    Training Part 2: Setup/Tear down Lesson
    The purpose of this step is to teach your renters all elements of setting up and tear down camp with your RV. If your unit is a trailer, this will require teaching your renters how to attach and detach the trailer. At this step, you should not only demonstrate the elements of setup and takedown but also allow the renters to practice each step themselves.
    • Setup Lesson
    • Tear Down Lesson


    Training Part 3: Driving Lesson
    If possible, take your renters on a brief driving lesson around your area. Be sure to allow all primary drivers a turn at driving or towing the RV. Be sure to thoroughly answer any questions that come up. Check off each lesson as completed (or leave blank to mark as N/A):
    • Engine Starting
    • Backup Up
    • Right Turn
    • Left Turn
    • Highway Driving
    • Gas Stations
    • Parking
    • Appropriate Speed
    • Residential Roads


    Training Part 4: Roadworthiness
    Check over the RV to ensure its roadworthiness. Check off each task as completed (or leave blank to mark as N/A)
    • Tire Pressure
    • Motor Oil
    • Generator Oil
    • Windshield Fluid
    • Radiator Fluid
    • Transmission Fluid
    • Headlights
    • Mirror Check
    • Turn Signals

    4. ​Overview of Conditional Fees and Renter Responsibilities

    The purpose of this step is to remind the renters of their responsibilities as well as the additional fees that they may incur if they fail to meet these responsibilities. Check off each section once discussed (or leave blank to mark as N/A):
    ​
    • Tire Responsibilities
    • Dumping Responsibilities
    • Fuel Responsibilities
    • Mileage Overage Fee
    • Early Pickup Fee
    • Late Drop-off Fee

    5. ​Mileage and Tank Readings

    If applicable, you must record the current readings listed below in the presence of the renter:​
    This does not apply if you're renting a trailer and towing it yourself as you don't fill trailers when you tow yourself. You can fill the tank once you get close to your destination
    No decimal points, whole numbers only.
    Entere the time 00:00 AM/PM

    6. Additional Drivers

    Please list any additional drivers aside from the primary renter who signed the rental Agreement. Additional drivers must be 25 years of age or older.
    Max file size: 20MB
    Max file size: 20MB

    7. Sign Off and Send-Off

    Once all steps on the Departure Form have been completed and documented, and all of the renter’s questions answered, both you and the primary renter (whoever signed the Rental Agreement) must sign off on the Departure Form. All necessary contact information must be exchanged. Check off each section as completed
    *If you have RVshare rental insurance, your addendum will serve as proof of insurance. The addendum was emailed to you when the insurance transaction processed
    mm/dd/yyy
    Write your legal Full Name. This will serve as your official signature. No initials

    Renter Signoff

    Overall Condition
    mm/dd/yyyy
    Write your legal Full Name. This will serve as your official signature. No initials
Submit

Have Questions?

Contact Us

Have Questions?

Contact Us
Picture
Picture
Picture
VHW

@van.hof.wagons

VHW

@van.hof.wagons

VHW
​© 2021 Van.Hof.Wagons
All rights reserved.
VHW
​© 2021 Van.Hof.Wagons
All rights reserved.

USEFUL LINKS

Search Vans
FAQ
​Blog

USEFUL LINKS

Search Vans
FAQ
​Blog

SUPPORT

Help Center
​
Contact Us
​Email Us
Call Us

SUPPORT

Help Center
​
Contact Us
​Email Us
Call Us

COMPANY

About
Testimonials

COMPANY

About
Testimonials